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Registrar Office Services

The Registrar’s Office is responsible for administering learner admissions and registrations, course changes and maintaining learner records. The office also issues marks, certificates, diplomas, transcripts and similar statements. Registration functions are maintained at each of the three campuses.

 

1. Request Transcripts

After you complete courses or programs at Nunavut Arctic College, you may want to study at other post-secondary institutions. Most college and universities will require an official transcript of your course and program achievements when you apply. To obtain an official transcript:

1. Fill in the Official Transcript Request form.

2. Submit the form to the Registrar at the campus closest to you. (See contact information below).

3. The Registrar will issue an Official Transcript to the institution you wish to attend. It will be sent directly to the institution, and will be sealed and signed by the Registrar. If you wish to have a copy of your transcript, you can request an Unofficial Transcript copy for your own records. These unofficial copies are for your use only, as most institutions only accept official transcripts sent directly from Nunavut Arctic College by the official registrar.

Registrar Contacts:

 

Kitikmeot Campus
PO Box 54
Cambridge Bay, NU X0B 0C0
(867) 983-4111 - phone
(867) 983-4106 - fax
kitikmeot@arcticcollege.ca
 

Kivalliq Campus
PO Bag 002
Rankin Inlet, NU X0C 0G0
(867) 645-5505 - phone
(867) 645-2516 - fax
kivalliq@arcticcollege.ca


Nunatta Campus
PO Box 600
Iqaluit, NU X0A 0H0
(867) 979-7222 - phone
1-866-979-7222 - toll free phone
(867) 979-7103 - fax
nunatta@arcticcollege.ca

2. How to Graduate

When you have completed all requirements of your program, and wish to receive a Nunavut Arctic College diploma, certificate, or record of achievement, you must complete and submit to the registrar an Elect to Graduate form. You will be notified if you are eligible to graduate, and provided an explanation if you are not.

Learners continuing into the next year of a multi-year program should fill in a Continuation Notice form.

Learners who are nearing completion of their program should carefully review the graduation requirements identified below.

Elective and Required courses

Most programs allow learners to choose elective courses that count toward the completion of the program, but which not all learners in the program will necessarily take.

Electives allow learners to tailor their curriculum to their own interests and career goals. However, it is each learner's responsibility to make careful note of required courses and to ensure that all required courses are completed prior to the date you hope to graduate from the program. Speak to your academic advisor for more information.

Minimum Average

Learners must ensure that they have completed the minimum number of approved elective courses. Certificate and Diploma programs also require a minimum average of 60 per cent or more in courses counting toward graduation.

Learners should make careful note of the information in the “Certification and Curriculum” sections of their program's description. To find this information, see the individual program descriptions in the NAC Academic Calendar.

Outstanding Accounts

Learners will not receive diplomas, certificates, transcripts, records of achievement or be allowed to participate in convocation ceremonies if they owe money to the College. You should check whether all your fees (everything from tuition to library fines) are paid in full before applying to graduate, but you will be provided the outstanding balance if your application to graduate is rejected.


3. How to Withdraw

 

Withdrawal from a Weekday, Daytime Program

You must officially notify the College if you choose not to complete a program or course in which you're registered.

Failing to do so can:

• Cost you money, as you may be eligible for a refund on tuition, or it may impact on student allowances

• Affect future acceptance into programs at Nunavut Arctic College or other post-secondary institutions by leaving a grade of N (Not Completed Requirements) or a NC (No Credit) failing grade on your learner record (successful withdrawal means that withdrawal will be recorded beside the program or course in question).

NOTE: Withdrawal dates, penalties, refunds and withdrawal fees associated with withdrawal from programs and courses offered in partnership with another post-secondary institution are subject to that institution's policies. Refer to that institution's calendar for more information.

 

To withdraw from a weekday, daytime NAC program (programs NOT administered by the Continuing Education department), you must advise the instructor in writing. The instructor will complete a Program Completion/Withdrawal form authorizing possible refund of tuition. Your campus registrar or designate must receive the form no more than three weeks after your first day of classes in your first year of study.

To qualify for a refund, you must attach a copy of the Learner Registration Form. Refunds will be awarded as follows:

50 per cent refund

Withdrawal form received up to three weeks after classes begin.

100 per cent refund

Withdrawal form received at least two weeks prior to the first day of classes.

No refund on current term

Withdrawal form received more than three weeks after classes commence. 
Submit the form(s) to the campus through which your program is administered.


Withdrawal from a Weekday, Daytime Course or Workshop

To remain in your program while withdrawing from one or more weekday, daytime courses or workshops (NOT Continuing Education courses or workshops), you must complete a Learner Registration Form showing that you have dropped the course. Your campus registrar or designate must receive the form prior to the delivery of the third class.

Refunds will be awarded as follows: 

100 per cent refund
Learner Registration Form received two weeks prior to the first day of class.

90 per cent refund
LEarner Registration Form received after two weeks prior to the first class and before the third class.

No refund
Learner Registration Form received after delivery of the third class.

Submit the form(s) to the campus through which your program is administered.


Withdrawal from a Continuing Education (Evening/Weekend) Course

If you are enrolled in a Continuing Education course (generally, any credit or non-credit course or program offered on a part-time basis outside of the regular daily schedule) you will have registered through the Continuing Education department or adult educator, and not the Registrar.

Withdrawal from a Continuing Education course (and application for a possible refund) is also accomplished through the Continuing Education department and NOT through the registrar. The Coordinator of Continuing Education must receive notice of withdrawal prior to the delivery of the third class.

Refunds will be awarded as follows:

100 per cent refund
Withdrawal submitted prior to the first day of class.

90 per cent refund
Withdrawal before the third class.

No refund
Withdrawal submitted after delivery of the third class.

To withdraw from a Continuing Education course or workshop, or for more information on withdrawal, contact your adult educator, local Campus Registrar, or:

Coordinator, Continuing Education Programs
Nunavut Arctic College
P.O. Box 600 Iqaluit, NU X0A 0H0
Tel: (867) 979-7261 Fax: (867) 979-7104

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